Privacy Policy
Waverley Pre-Primary & Aftercare
Last updated: 31 Dec 2025
Waverley Pre-Primary & Aftercare (“we”, “our”, “us”) is committed to protecting the privacy and personal information of our parents, guardians, website visitors, and prospective clients. This Privacy Policy explains how we collect, use, store, and protect your personal information in accordance with the Protection of Personal Information Act (POPIA) of South Africa and applicable data protection laws.
By using our website www.waverleypreprimary.co.za, submitting any forms, or communicating with us electronically, you consent to the practices described in this policy.
1. Information We Collect
We may collect the following personal information:
1.1 Information You Provide Voluntarily
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Parent or guardian name
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Child’s name and age
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Contact details (email address, phone number)
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Enquiry or application information
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Any details submitted via contact forms, WhatsApp, or email
1.2 Automatically Collected Information
When visiting our website, we may collect:
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IP address
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Browser type and device
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Pages visited and time spent on site
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Referring website
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Cookies and tracking data
This information is collected via website analytics and forms powered by GoHighLevel (GHL) and related tracking tools.
2. How We Use Your Information
Your information is used strictly for operational and communication purposes, including:
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Responding to enquiries and applications
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Communicating about enrolments, updates, or school information
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Scheduling appointments or school visits
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Internal record keeping
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Improving our website and services
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Compliance with legal and regulatory requirements
We do not sell, rent, or trade your personal information to third parties.
3. Use of GoHighLevel (GHL)
Our website forms, communication tools, and automation systems are powered by GoHighLevel (GHL).
This means:
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Submitted data may be stored securely on GHL servers
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Information is used only for communication and school-related purposes
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Access is restricted to authorised staff only
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Data is protected using industry-standard security protocols
GHL complies with international data protection standards.
4. Cookies & Tracking Technologies
We use cookies to:
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Improve website performance
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Understand visitor behaviour
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Enhance user experience
You may disable cookies through your browser settings, however this may affect website functionality.
5. How We Protect Your Information
We take data security seriously and apply:
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Secure data storage
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Access controls
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Password protection
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Limited staff access
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Encrypted platforms where applicable
All reasonable steps are taken to prevent unauthorised access, loss, or misuse of personal information.
6. Sharing of Information
We only share personal information:
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When legally required
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With service providers necessary for school operations (e.g. communication systems)
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With consent from the parent or guardian
We never share personal data for marketing by third parties.
7. Your Rights (POPIA Compliance)
You have the right to:
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Request access to your personal data
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Request correction or deletion of data
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Withdraw consent at any time
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Lodge a complaint with the Information Regulator
To exercise any of these rights, please contact us directly.
8. Data Retention
We retain personal information only for as long as necessary to:
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Fulfil educational or administrative purposes
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Meet legal or regulatory obligations
Once no longer required, data is securely deleted.
9. Children’s Information
We collect children’s information only with parental or guardian consent, and strictly for educational and administrative purposes.
We do not use children’s data for marketing or profiling.
10. External Links
Our website may contain links to external sites. We are not responsible for the privacy practices or content of third-party websites.
11. Changes to This Policy
We reserve the right to update this Privacy Policy at any time.
Updates will be posted on this page with a revised date.
12. Contact Information
For any privacy-related queries or requests, please contact:
Waverley Pre-Primary & Aftercare
📧 Email: [email protected]
📞 Phone: +27 64 767 9705
🌐 Website: www.waverleypreprimary.co.za